The DOCX format has some advantages over DOC, including typically smaller file sizes and better security. As well as text, DOCX files can include pictures, tables, charts and embedded media, or can be an editable template.

Microsoft Word is used widely in homes, workplaces and educational settings to create formatted text documents like reports, letters or resumes. The DOCX format has been the standard format for Microsoft Word documents since 2007, replacing DOC. You would typically create a PDF if you wanted to ensure document fidelity, to make it more secure, or to create a copy for storage. Creating a PDF can involve compressing a file, making it take up less storage space. They can be viewed on almost all devices. PDF files aren’t typically created from scratch, but are usually converted, saved or ‘printed’ from other documents or images before sharing, publishing online or storing. It is maintained by the International Organisation for Standardization (ISO). The PDF format is now a standard open format that isn’t just available under Adobe Acrobat. The format has evolved to allow for editing and interactive elements like electronic signatures or buttons.

It was developed by Adobe so people could share documents regardless of which device, operating system, or software they were using, while preserving the content and formatting. PDF stands for ‘Portable Document Format’ file.

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